Executive Assistant
CDC Data Centres, Australia
Job Description
About us:
Established in 2007, CDC Data Centres is Australia’s leading operator of sovereign, secure, world-class data centre facilities.
Headquartered in Canberra with multiple facilities in the ACT, NSW and New Zealand, CDC’s diversified operations provide secure data centre configurations that support co-location, containerised and hyperscale compute environments with all campuses interconnected with high-speed carrier grade networks.
At CDC we are passionate about creating an inclusive workplace that promotes and values diversity. We believe that everyone’s unique experiences enable us to deliver meaningful benefits for our people, our clients and communities. Our mission is to attract, retain and grow the world’s best data centre team.
Our people are responsive, innovative and trusted in supporting our customers. Together, we configure the landscape to meet the security, reliability, connectivity and sustainability needs for today and tomorrow.
About the role:
In this role you will provide professional secretarial services to the Senior Leadership Team or Senior Leadership individual. The role will be dynamic in administration, report preparation, meeting, and calendar coordination, organising travel and accommodation as required. Critical to this role are exceptional interpersonal, communication and time management skills, along with a good knowledge of Microsoft Office packages. This role incorporates the responsibility of ensuring the professional provision of service to members and industry contacts is maintained at the highest level.
Other responsibilities include:
- Provide high level administrative and secretariat support to the Senior Leadership Team
- Manage the diary and arrange meetings of the Senior Leadership Team
- Assist Senior Leadership Team to organise the workflow and follow up actions delegated by the Board
- Fulfil the role of high-level personal assistant including: the preparation of research papers, reports, policy documents and proposals for consideration as required; attending to diary and meeting management; email management as agreed; report writing and collation of information.
- Provide support to and ensure all documentation is presented in a manner supporting and enhancing the professional image of the CDC.
- Prepare presentations and assist with marketing and communications.
- Assist the Senior Leadership Team with the coordination of meetings and functions, along with the responsibility of attendance as required at relevant committee meetings
- Assuming responsibility for agenda and business papers, attendance and recording of minutes in a professional, accurate, confidential, and timely manner.
- To make travel and accommodation reservations as required and keep accurate records for reconciliation with travel and accommodation accounts.
- Prepare and organise customer events amp; functions.
- Develop and maintain effective networks with internal stakeholders, contractors, and industry colleagues.
- Advise the senior leadership team of matters requiring personal attention, with associated deadlines, and preparing relevant documentation.
About you:
- Minimum 2 to 5 years’ experience in an Executive Assistant role
- Exceptional corporate presentation and excellent people skills.
- Strong interpersonal, communication and negotiation skills.
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
- Excellent organisational and administration skills.
- Experience in scheduling meetings, appointments, and meeting room bookings.
- Display confidence when dealing with others, along with well-developed written and verbal communication skills.
- Set priorities, plan workload, meet deadlines and achieve objectives through the efficient use of time.
- Confidently use a computer along with the ability to use Microsoft Office programs, including Word and Excel.
Essential:
- Australian citizenship and ability to obtain, an NV1 Security Clearance
How to Apply:
If you are looking for an opportunity to play a vital role in a fast-growing Australian Technology company and be part of our amazing team, please submit your resume and cover letter by clicking Apply.