Trade Mark Admin Assistant
LegalVision, Australia
Job Description
LegalVision is a market disruptor in the commercial legal services industry. Our innovative business model and custom-built technology allow our lawyers to provide a faster, better quality and more cost-effective client experience. LegalVision is a leader in delivering legal services in Australia and has assisted more than 150,000 businesses across Australia, New Zealand and the United Kingdom. We were named an Employer of Choice by Australasian Lawyer in 2020, one of Lawyers Weekly’s Top 25 Attraction Firms in 2021, and Law Firm of the Year at the Australasian Law Awards in 2021 and 2022.
The Opportunity
We’re looking for a Team Assistant to support our fantastic trade mark experts. This role is critical to the smooth functioning of the IP team, and would be ideal for an early career professional who is organised, proactive and an enthusiastic team player.
Everyone at LegalVision takes on a leadership role in ensuring that we are delivering both the best work possible and constantly challenging the status quo to transform the legal services industry. This role will suit someone who enjoys balancing process driven administrative tasks with more challenging and complex work.
You’ll be working alongside a team of trade mark lawyers and attorneys, and working closely with an experienced Team Assistant who will be there to show you the ropes. Together you’ll provide essential administrative support to our growing trade marks practice.
Key Responsibilities
- Maintaining databases, records and diary/deadline management.
- Conducting online searches of relevant trade marks.
- Reviewing and compiling specifications of goods and/or services.
- Drafting communications to clients and IP Australia.
- Preparing drafts of official correspondence/exhibits/declarations etc using templates.
- Coordinating domestic and foreign portfolios for clients.
- Providing general assistance throughout the process of general trade mark maintenance matters.
- Adherence to LegalVision process correctly and efficiently
- Downloading, filing and reporting correspondence from IP Australia and WIPO to clients and lawyers.
- Assisting with trade mark renewals internationally.
Career Progression
- Drafting trade mark applications.
- Contacting clients to discuss Madrid protocol applications, queries and new work opportunities.
- Responding to trade mark adverse reports and office actions.
- Assisting with trade mark maintenance, such as declarations of use in the US. Managing trade mark projects and clients end to end.
- Liaising with overseas associates and trade marks offices worldwide
Desired Candidate
- No experience necessary: All training will be provided.
- Efficient: Prioritises and manages effectively; focuses on what matters.
- Commercial: Has business acumen; understands industry; cares about growth.
- Autonomous: Likes help, but doesn’t need it; owns their work; loves responsibility.
- Collaborative: Gets a kick out of working with smart people and learning from them.
- Adaptable: Grasps new concepts quickly; rolls with the punches; improves every day.
- Always positive: Loves assisting clients and making them happy every time.
The Perks
- Fast-paced environment with accelerated growth opportunities for high performers.
- Talented and energetic teammates across the UK, Australia and New Zealand.
- No suits, and no unrealistic billable hour targets!
- 25 days annual leave per year, plus birthday leave, volunteering leave, and paid parental leave.
- Annual budget to spend on external learning and development.
- Regular team socials, drinks and team lunches.
- Vibrant office environment in Surry Hills super close to Central Station + WFH options.
Apply Today!
If this role sounds like it could be a great next step, we’d love to hear from you. Applications will be reviewed on a rolling basis and will close once the role is filled, so apply early to avoid missing out.
A note to recruiters: we’re all over this role, so there’s no need for you to get in touch. LegalVision does not accept unsolicited CVs or responsibility for any fees related to unsolicited CVs. Thanks!