Executive Assistant (6 Month Maternity Leave Cover)
Koala, Australia
Job Description
Koala’s mission is to become the smartest way to buy high-quality furniture online. Combining customer-centric products, a world-class technology and fulfilment platform, incredible customer service and social good, we are changing the way people buy and enjoy furniture.
Why we have this role @ Koala
At Koala we’re building a high-performance culture. To us this means continually working smarter and challenging ourselves to get the most out of every day - this is how we achieve our goals. The Executive Assistant is a role that is integral to helping our Executive Leadership team perform at their very best. This is an integral role in supporting the needs of the executives by providing quality support while contributing to the efficiency of the business. You'll be able to anticipate the needs and provide focussed direction on projects by resolving issues before they arise. Things move rapidly here at Koala, we foster an agile environment, it's never a dull moment.
Requirements
What key responsibilities does this role have @ Koala?
This is a broad and busy role and requires an extraordinary individual who thrives on achieving their goals in a very fast-paced environment. These are some of the things you’ll own:
- Complex management of diary, inbox, and travel, use your exceptional organisational skills to ensure their time is being spent as efficiently as possible
- Plan and schedule Leadership team activities such as off-sites, strategy sessions, business reviews, etc
- Drive accountability and action with direct reports by following up on key action items and deliverables
- Manage information requests from internal and external stakeholders
- Manage priority lists on a daily basis
- Conduct strategic research to prepare documents, agendas, presentations and reports
- Minute taking and follow up of action items
- Hospitality for key stakeholders
- Ad hoc projects that support our growth
- General support to the Leadership Team
Ideal background
You must have at least 5+ years experience working in a similar role, with demonstrated ability to think strategically and work on continual process improvement.
- Significant experience supporting C-Suite level and experience within a start up environment is advantageous
- Advanced proficiency with word, excel and powerpoint skills across MS and GSuite
- Exceptional time management skills with a proven ability to effectively manage multiple prioritise in a fast paced environment
- Strong communication, writing and influencing skills with the ability to organically build strong relationships across all levels of the business
- A proactive, solutions-focused and flexible work style with high attention to detail
- Work calmly under pressure whilst being adaptable to pivot priorities on short notice
- High level of emotional intelligence
Benefits
Treehouse Perks and Privileges
Koala is only great when its employees are happy and we’re one happy mob!
- Flexible working - The freedom and autonomy to do your best work the way that works for you.
- Take a break - Generous time off and parental leave to help keep your work life balance, balanced.
- Fully stocked kitchen - With an emphasis on healthy, local and organic produce.
- Pet-friendly - The Koala Treehouses are as pet-friendly as they get!
- Surprise amp; delight - The two-word combo at the core of everything we do. All Koalas can expect to enjoy free Koala products with ‘mates rates’ for your friends and fam.
- Support amp; wellbeing - Our employee experience respects and embraces all families, formed, found and evolving. You’ll have access to our Employee Assistance Program, which includes unlimited sessions for financial, work, relationship, family or wellbeing support.
- Accelerate your career - We’ve partnered with RMIT where all of our Koala’s receive a discount, unlimited access to LinkedIn Learning and Koala facilitated resources.
- Community amp; connection - We believe that simply doing ‘no harm’ isn’t good enough So, how are we doing our part? BCorp Certified, WWF Partnership, Bushfire Relief Days, a member of SoftLanding and so much more.
All in all, the Koala Kommunity is a great place to hang out and belong to!
Koalities we look for
At Koala, we do things a little differently and we don’t shy away from the fact that we expect a lot from our employees! We want you to challenge expectations, always look to make a difference and give us something different from the norm. We want people that bring great energy, that have a long-game focus and are always curious to find new angles and approaches to the way we work. We're a team full