Open Systems International, Inc. (OSI) www.osii.com is a fast-paced, growing, high technology company, headquartered in Medina, Minnesota. As a world leader in the Operations Technology (OT) field, OSI develops and supplies state-of-the-art energy management, optimization and control software solutions to energy utility companies worldwide.
We currently have an opening for an Office Administer. In this position you will be responsible for providing administrative and organizational support to our office. Specific on-the-job training will be provided. As Office Administrator, your responsibilities will include:
- Answer incoming calls and greet clients / visitors, update visitor’s logbook.
- Office and meeting room set up for various meetings and visits by customers.
- Organize the training room including set up for coffee breaks and catering.
- Organize various administrative tasks and coordinate with USA office, suppliers and contractors, including:
- Organization and purchase for the Sydney office (track stocks and replenish office supplies, kitchen supplies, etc).
- Manage various contractors including cleaners, plant rentals, courier services, photocopier, milk delivery, secure document disposal and others as they arise.
- Collect PO Box mail weekly.
- Coordinating payment of invoices.
- Receive and sign for deliveries.
- Management of office access cards.
- Maintain the register of office equipment.
- Coordinate storage of hardcopy files in secured offsite storage.
- Arrange and coordinate repairs or maintenance for the office.
- Organize Microsoft Office calendars with staff schedules.
- Organize travel bookings for traveling staff.
- Attend internal and external project meetings, OSI staff meetings and take minutes and notes.
- Manage an office Action Item list and calendar for repairs, services, payroll, etc.
- Provide general administrative assistance to senior staff and managers as required.
- Fire Warden duties as required within our tenancy.
- Other administrative duties as assigned.
This is a full-time position with full entitlements including leave.
Requirements
- TAFE Certificate II or equivalent, in bookkeeping, business administration or similar, or equivalent work experience.
- Intermediate MS Office experience including Word, Excel, PowerPoint and Outlook.
- Basic computer skills (MS Word, MS Excel, MS Outlook).
- Be well-presented with a pleasant phone manner.
- Maintain a positive approach to daily interactions with all stakeholders.
- Excellent attention to detail and organizational skills.
- Excellent communication skills.
- Self motivated and pro-active approach to duties.
Benefits
OSI offers a comprehensive benefit package to our full-time regular employees. Benefits include a generous amount of paid time off, paid holidays, flexible work hours, casual dress code and exciting travel opportunities, Check out our Life at OSI Facebook page to see more.
As an employee of OSI you will have access to cutting edge technologies in a fun, professional, positive and dynamic work environment. We have excellent opportunities for growth and development.