Office Manager - Part-Time
efm, Australia
Job Description
efm Logistics Services is a highly reputable market leader providing unique logistics solutions. With over 200 talented professionals in the Transport and Logistics Industry our people, market leading technology and innovation is what differentiates us from the rest.
As Australia and New Zealand's largest 4PL provider we do much more than just ship goods. We design, build, manage and provide integrated, optimised supply chain solutions. We're problem solvers that make life easier. We tailor solutions to meet our customers specific needs to give them control of their supply chain.
We’re looking for an energetic, passionate and motivated individual to join our dynamic New South Wales Team as Office Manager at our office in Pyrmont on a Monday to Friday 9.00 a.m. - 3.00 p.m. basis.
Requirements
As an Office Manager you will manage all office operations including such things as:
- Perform receptionist duties: greet and assist visitors, and answer and direct phone calls always representing efm in a professional manner
- Perform daily tasks relating to the efficient management of the office premises, including ordering and managing office supplies, identify and rectify any areas needing attention relating to the maintenance of the office, collecting and sorting incoming mail and deliveries and managing outgoing mail and deliverables
- Ensure a high level of cleanliness within the office including all meeting rooms, and arrange any necessary repairs /maintenance of furniture and equipment in a proactive manner
- Arrange catering as required
- Assist in managing the office budget, and provide reporting on the expenses
- Source, manage and maintain relationships with all service providers such as caterers, cleaners and security ensuring continual performance and cost efficiency as well as the monthly reporting of performance
- Manage and approve meeting room bookings
- Develop office policies and procedures, and ensure they are implemented appropriately
- Identify opportunities for process and office management improvements, and design and implement new systems
- Conduct office induction for new joiners and office visitors
- Provide assistance when new employees are being onboarded and offboarded including the coordination and execution of traction ticket (securing access cards, uniforms, desk and car park allocation) and workstation set up
- Support in the coordination and scheduling of safety and emergency procedures, practices and training across the business
The Candidate:
- Previous experience managing or coordinating a professional/corporate office
- The ability to work in a dynamic, fast paced environment, whilst maintaining composure and delivering outcomes of the highest quality
- Finance administration across managing expenses, invoices and reconciliation
- Strong verbal and written communication skills
- Strong interpersonal skills
- Microsoft Office skills
- Professional presentation
- Strong stakeholder manager and ability to influence outcomes
Benefits
- Career development and progression
- A professional environment where we challenge each other to do it better
- An engaging and empowering culture
If this sounds like the role for you apply now by sending through your CV!