Administration Assistant
Respect, Australia
Job Description
Are you an organisational maestro with a flair for administrative wizardry? We're on the lookout for a dynamic Administration Assistant to join our team at Baw Baw Views in Moe, Victoria. Dive into a part-time role that not only offers meaningful work but also promises a supportive environment, long-term prospects, and exciting development opportunities.
About Us:
Respect is a rapidly growing, not-for-profit, progressive, and purpose-driven aged care and retirement living provider that operates across Tasmania, Victoria, and New South Wales. Respect is known for the great care we provide to our residents and the supportive and respectful working environment for our employees.
The Position:
The Administration Assistant provides general administrative support to both the General Manager and the facility. The position has direct responsibility for managing general office administration, reception, rostering, and associated support services. The Administration Assistant is responsible for liaising with employees, contractors, volunteers, visitors, residents, and their families at the facility.
Key Duties:
- Provide a customer-focused reception service for the facility and promptly respond to or direct enquiries.
- Provide general administrative support to the General Manager (and other managerial employees), and perform a range of administrative tasks including but not limited to typing, photocopying, filing, answering telephone enquiries and general office duties.
- Ensure timely response to all enquiries, and refer any compliment or complaint to the General Manager.
- Manage and order office and other general facility supplies to ensure efficient delivery of administrative services to the facility and residents.
- Develop reports and take accurate minutes of meetings as required.
- Arrange distribution of the facility resident newsletter as required.
- Maintain the key register and organise individuals to sign the required forms in relation to allocated keys.
- Collect mail each morning and distribute to staff and residents.
- Ensure outgoing mail is dispatched by the end of each working day.
- Manage and maintain facility evacuation kits.
- Any other task not defined but within the employee's skills, as directed by the organisation.
Requirements
Essential:
- Minimum Certificate of Education or equivalent.
- Knowledge and experience of office procedures.
- High-level customer service skills.
- Advanced computer and word processing skills.
- Cash handling and banking experience.
- Current NDIS Worker Screening or National Police Certificate as applicable at the facility (or ability to acquire).
Desirable:
- Recognised qualification (Cert III) in business administration.
- Experience in residential aged care administration.
To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.
Benefits
What we can offer you:
- Competitive salary and entitlements.
- Pay incentives including not-for-profit salary packaging.
- Meaningful work in a purpose-driven organisation.
- A healthy and positive workplace culture.
- Learning, development, and growth opportunities.