Recruitment Office Administrator - Sydney/Hybrid
Displayr, Australia
Job Description
About Us
At Displayr, our mission is to make it easier for everyone to find and share the stories in their data. We do this by creating software that makes it easy to do all aspects of data analysis and reporting, from simple tables through to machine learning, PowerPoint automation to online dashboards.
Our Talent Team is at the heart of this mission, and we need YOU.
We're a bootstrapped company - no corporate debt, no external investors. In the last seven years, we've grown from 11 to 100 people, and we have 1,700+ great clients, from small businesses through to Amazon.
We have recently won 1st place in the Great Places to Work,Best Tech Companies List 2023 ANZfor small employers and we are proud to be certified as aGreat Place to Workfor the second year in a row.
Displayr is pleased to partner with Work180, an organization dedicated to improving the workplace for Diversity and Inclusion, particularly working conditions for women.
Our Head Office is in Sydney, Australia, but we have employees based in Australia, NZ, North America, and the UK.
About the Role
Reporting to the Head of Talent, you will be an integral part of the Talent Team. Working from our office in Pyrmont, Sydney, you will assist the team on creating a best-in-class candidate experience through daily professional and seamless interactions with candidates. You would also be responsible for general office administration, giving you a lot of variety in your role - no two days will be the same!
Some of your tasks will include:
- Scheduling interviews via phone, zoom, and face-to-face across various time zones.
- Efficient handling of candidate communication.
- Onboarding/offboarding.
- Arranging gifts to celebrate employee anniversaries and special occasions.
- Managing people-related social media posts - e.g. Celebrating events, awards, new starters, and new roles.
- Arranging unique social events and monthly staff lunches in the Sydney office (in collaboration with the social committee).
- Selecting and distributing 'swag' to the team every quarter.
- Ordering office supplies.
- Organizing any office repairs required.
- Liaising with suppliers e.g. Cleaners, deliveries.
- Weekly food shop for the office (tea, coffee, etc).
- Continuously looking for ways to improve our processes.
About You
- Previous experience working in a fast-paced recruitment environment.
- You are a gun at admin with amazing attention to detail.
- Good with systems (we use Outlook, Workable, Jira, Rippling, Notion).
- Able to prioritize your work in a fast-paced environment.
- High-level interpersonal and communication skills with a collaborative can do attitude.
- You are a people person. You enjoy making people happy and feeling welcome/part of a team.
- You are innovative and always looking for ways to improve processes.
- Strong time management skills.
- Ability to work both autonomously and collaboratively, depending on the task you are working on. You need to be a self-starter and look for solutions to the problems yourself, but you also need to know when to ask for help.
- Ability to adapt and respond to a changing work environment. Working in a start-up, no two days are the same.
Why Displayr?
- Displayr is entirely bootstrapped and continues to grow safely.
- Displayr has a high-trust environment, where you’ll be given a serious degree of autonomy and flexibility.
- We prefer evidence over intuition, experience, and "best practice".
- International company - offices in Sydney, Chicago, and London.
Benefits
- Competitive base salary.
- Share options in the business (join a fast-growing company in its early stages).
- 14 weeks of paid parental leave.
- Relaxed workplace and culture.
- Flexible working hours.
- $2000 yearly training allowance to help you grow your skills.
- Employee Assistance Program.
- Hybrid role - get the best of both worlds and work from our office and your home office.
- Head office by the water in Pyrmont, Sydney, with access to a pool and tennis court.
We believe that a workplace that welcomes a variety of perspectives, experiences and backgrounds is important and will only push us to be better. We never discriminate based on gender, age, ethnic background, disability status, religion, or sexual orientation.