Executive Assistant
GWA Group, Australia
Job Description
We are looking for a highly experienced and driven Executive Assistant to join our team based in North Sydney.
Reporting to the Chief Executive Officer, you will provide strategic and operational executive level support to the CEO and select Executive Leadership Team members (Chief Financial Officer, GM Human Resources, and General Counsel).
As a highly skilled and proactive professional, you will be responsible for:
- Managing the end-to-end diary of the executives to ensure their time is efficiently and effectively allocated.
- Providing exceptional service to the Board of Directors with Board Meeting coordination including all travel arrangements, expense reconciliation and processing, and other events as required.
· Managing end to end travel arrangements including flights (domestic amp; international), accommodation, car hire / transfers, and visa applications for the respective Executives.
- Support investor relations activities including the half year and year end results presentations as well as any other ad hoc events for example investor day briefing'.
- Coordinating the administration of Executive level meetings (e.g. WD8 amp; ELT) by preparing reports and other documentation including agendas, notices, and meeting actions.
- Managing email communications by effectively prioritising and identifying and acting on critical communication
- Acting as a point of contact for internal/external stakeholders and supporting the effective resolution of requests and inquiries
- Supporting Board related activities including coordinating, collating, and distributing board packs, arranging travel for Directors, and venue and catering arrangements for meetings and events
- Proactively seeking ways to reduce costs in all office-related expenses and contributing to the office aesthetics and functionality that impacts workplace culture
There will also be the opportunity to mentor, coach and support the wider admin team to develop their capabilities and drive continuous improvements.
About you
A driven, organised, and conscientious self-starter, able to manage competing priorities in a fast-paced results driven environment:
- Proven solid experience (5-10 years) as a C-Suite EA, preferably from within an ASX listed business.
- High level of professionalism and judgement with the ability to maintain strict confidentiality.
- Relentless focus on servicing the customers and colleagues.
- Strong stakeholder engagement skills and ability to influence and drive favourable outcomes.
- Solution focussed thinker with strong problem-solving skills and ability to troubleshoot issues.
- Proactive and ‘can-do’ approach to taking on tasks and seeing them through to successful completion.
- Sense of urgency to resolving conflicting priorities and ability to handle matters expeditiously.
Advanced skills in Microsoft suite specifically Word and PowerPoint essential.
What’s on offer?
Aside from a supportive, collaborative culture where you’ll be set up for success and know that you’re making a real difference from day one, we’ll also offer you:
- Hybrid working options
- Competitive remuneration and bonus structures
- An immersive onboarding program to set you up for success
- Opportunities to learn and grow through our Learning amp; Development programs
- Paid parental leave program
- ‘Great Rewards’ program - exclusive access todiscounts and cashbackrewards at your favourite stores
- ‘Bathrooms amp; More’ program - great discounts on a wide range of our products
- Volunteer and Community Service Leave
- Option to purchase additional annual leave
As well as other great benefits like discounted health insurance, financial advice, annual flu vaccinations, access to a range of online fitness programs via our Wellbeing Centre...and much more!
What’s it like to work with us?
Culture is key for us, and our people come from a variety of backgrounds and industries. We all share a common purpose of bringing to life all three of our cultural pillars: We are Customer Focused; We are One Team and We Care For Each Other. Our passion and dedication are evident in how we work together to ensure everyone achieves our goals and that we all play in a role in making GWA a great place to work.
Our success is driven by a global team that share a passion to be the trusted and integrated solutions partner in the delivery of sustainable water solutions for bathrooms, kitchens, and laundries.
GWA is on a journey from Good to Great, and we are looking for people who are excited by change and want to make a difference. We care for each other and encourage p