Executive Assistant (12 Month Mat Leave Cover)
Humanforce, Australia

Humanforce provides the market leading, employee-centred, intelligent, and compliant HCM suite for frontline and flexible workforces, offering highly configurable, best-in-one WFM, HR and Payroll - without compromise. Humanforce was founded in 2002 and has built strong foundations with our 2300-strong customer base and over 600,000 users across a wide range of industries, including aged care, childcare, hospitality, retail, local government and more. Today, we have offices across Australia, New Zealand, and the United Kingdom.

Our vision is to make work easier and life better by focusing on the needs and fulfilment of frontline workers, and the efficiency and optimisation of businesses.

Humanforce solutions are designed to help clients drive engagement and productivity for their frontline workforce, with an intelligent, cloud-based platform for employers and managers, and a user-friendly mobile app, specifically designed for employees in their flow of work.

We are on a mission to deliver an exceptional employee experience for workforces by offering a compelling employee value proposition and great work effectiveness through connection, development and wellbeing while delivering intelligent manager automation to drive cost optimisation, increased productivity, and growth, and enhance compliance confidence for businesses as they adapt to evolving challenges and objectives.

Humanforce is seeking an outstanding Executive Assistant to cover a 12-month maternity leave period for our CEO. In this true right hand man/woman position, you will be instrumental in delivering comprehensive administrative support and coordinating strategic initiatives for the CEO while working closely with the executive leadership team (ELT) and their Team Assistant who reports into this role.

If you thrive on role-variety, engaging projects, problem solving, and working with a one-of-a-kind and down to earth CEO, this opportunity is tailor-made for you! Joining Humanforce means becoming a crucial member of our ELT, where your efforts are appreciated, and your valued input can make a difference.

• Complex calendar management working across multiple time zones, and various stakeholders.
• Drive the successful execution of event coordination, office festivities and culture initiatives.
• Meeting preparation, including company all-hands, quarterly business reviews, and Board meetings.
• Manage ongoing and outstanding tasks for the CEO.
• Being across and assisting with matters of a highly confidential nature.
• Work as a sound board to strategise and bounce ideas off, ensuring those ideas are implemented.
• Maintaining relationships with both domestic and international customers.
• Information preparation for both internal and external distribution.
• Display professionalism and confidence while working with high priority stakeholders both internally and externally.
• Work across different areas of the business and understand how to filter information at an executive level.
• Ability to adapt to changing priorities and last-minute adjustments, making sure your CEO is prepared and where they need to be.

• Organisational Skills and Prioritisation: Exhibit strong organisational skills to prioritise tasks and filter critical information effectively.
• Decision-Making and Interpersonal Understanding: Use judgement and intuition in decision-making, anticipating the CEO’s needs, and adapting to multiple leadership styles across the organisation.
• Effective Communication: Phenomenal written and verbal skills, fostering effective interpersonal interactions with executives, colleagues, and external stakeholders.
• Attention to Detail and Precision: Display attention to detail, ensuring accurate reporting and creating well-documented materials through thorough proofreading and editing skills.
• Discretion and Confidentiality: Demonstrate discretion in executive support, handling sensitive information with the greatest confidentiality and professionalism.

• Experience working in a large multinational organisation and the ability to work with ease through the complex nature of corporate organisations.

• We are bold
• We are all in
• We are customer obsessed
• We do what we say
• We are good humans

We are passionate about people making their own decisions about where and when they work. Our aim is to facilitate hybrid working (mix of in the office and from home) where possible to support our people to be effective, empowered, and productive to achieve both their career and personal goals. Because we recognise t

Job Rewards and Benefits