Team Assistant and Office Manager
Humanforce, Australia
Job Description
Are you a personable and organised individual with a talent for juggling tasks and creating a welcoming atmosphere? Join us as in our newly created role as Team Assistant to the Executive Leadership Team (ELT) and Office Manager. Your role will be pivotal in providing vital support to our leaders and maintaining the smooth operation of our office.
(Part-Time / 4 days a week 3 days in the office)
About us
Humanforce provides the market leading, employee-centred, intelligent and compliant HCM suite for frontline and flexible workforces, offering highly configurable, best-in-one WFM, HR and Payroll - without compromise.
Our vision is to make work easier and life better by focusing on the employee experience (EX), and the efficiency and optimisation of businesses. We are on a mission to deliver an exceptional EX for workforces by offering a compelling employee value proposition and great work effectiveness through connection, development and wellbeing, while delivering intelligent manager automation to drive cost optimisation, increased productivity and growth, and enhance compliance confidence for businesses as they adapt to evolving challenges and objectives.
Humanforce has a strong 2300+ customer base and over 600,000 employees using the platform around the world.
Our approach to flexible work
We’re passionate about people making their own decisions about where and when they work.
Our aim is to facilitate flexible working where possible to support our people to be effective, empowered and productive to achieve both their career and personal goals. Because we recognise working flexibility means different things to different people, we also know flexible working exists in many forms.
Like flexibility to drop off kids? Or maybe early mornings just aren’t your thing! We’re all about that. We also recognise that everyone is a little different and sometimes you’ll need flexible arrangements that suit your situation. We’ll happily discuss your needs and if we can make it work we will!
What you’ll do
- Team assistant responsibilities
- Coordinate meetings, manage calendars, and maintain schedules for the ELT
- Assist and schedule travel arrangements
- Document preparation
- Office manager responsibilities
- Distribute office communication
- Manage office related tasks, supplies and upkeep
- Collection and distribution of mail
- Initiate and arrange office culture activities that bring the team together
- Support new employees during the onboarding process
What you’ll need
- Your organisational skills are your forte, and you can prioritise to keep things on track effortlessly.
- Your communication skills and flexible nature make working with multiple personalities a breeze.
- Familiarity with Microsoft Office Suite tools (Word, Excel, PowerPoint, Outlook)
- Ability to work autonomously, however comfortable reaching out for support when needed
- Your positive attitude and approachable personality are your standout traits.
- Previous experience in administrative support or a related role is an advantage.
- Your ability to adapt and learn, along with your enthusiasm, are equally important.
What’s on offer
- A flexible working environment work from the office, work from home, work from the local café you’ll be able to manage your personal and professional commitments easily
- The opportunity to be part of a fast-growing tech company
- A focus on development with access to LinkedIn Learning
- Employee talent referral scheme (know great people, be rewarded)
- Paid parental leave and volunteering days
- A fun and friendly culture working with passionate and talented people
- A work environment where you can genuinely improve the world of work!
Humanforce is a diverse and dispersed organisation and are actively looking to grow our team with individuals from all diverse backgrounds. We encourage applicants from all backgrounds, cultures, ages, genders, neurodiversity, religions, sexual orientations and experiences to apply.
We are a 2023 Circle Back Initiative Employer and commit to respond to every applicant.